Privacy notice

SaltySwimTimes is in closed beta / closed testing. Access is limited to invited testers and partner cohorts. By creating an account or using the app you agree to this notice. Systems may still be reset or changed without full notice while we harden the product.

What we collect

• Account info: username, display name, email, role, date of birth (swimmers)
• Swim results linked to your profile (from uploaded meet documents)
• Nutrition / wellness logs you enter
• Media you upload (photos/videos), subject to approval
• Event registrations and chat messages within the app
• Performance and peer-comparison data derived from results (see below)
• Push notification device tokens when you enable notifications (see below)

Minors & parental consent

Swimmers under 18 require a parent or guardian account to approve access. Parents must verify their email before approving a child. Family accounts can review and approve media involving linked minors. Do not create a minor account without a responsible parent or guardian.

How we use data

Beta data is used to run the product for testers, fix bugs, improve ingestion accuracy, and validate features (results, media, chat, nutrition, performance, and notifications). We do not sell personal data.

Media

Uploaded photos and videos require approval by a coach, parent, or the athlete before they are visible to others. Do not upload content you do not have rights to share.

Media files may be stored on the application server and/or in object storage (for example Cloudflare R2). Access is controlled: playback and download go through authenticated app endpoints (or short-lived signed URLs after authorization). Storage is not a public open bucket.

Push notifications

When push notifications are enabled on a device, we may store a Firebase Cloud Messaging (FCM) device token linked to your account so we can send alerts (for example meet countdowns or coach/host messages) while the app is closed. You can disable notifications in the app or OS settings; tokens may be removed or stop being used when push is turned off or the device unregisters.

Performance & peer comparison

Performance views may show ranks, percentiles, and field context based on meet results. Other athletes in the field are shown anonymously unless you have an allowed link or relationship in the app (for example family, coach roster, or social connection). We do not expose full private performance detail of unlinked athletes.

What we do not do

• We do not sell your personal data
• We do not use beta tester data for third-party advertising
• We do not make unapproved media publicly searchable outside the app’s access controls

Contact & deletion requests

Questions, privacy concerns, or account/data deletion requests during closed testing: contact the SaltySwimTimes team lead for your test cohort, or email the operator at the address used for your invite. We will process deletion requests for beta accounts as reasonably as system constraints allow during testing.